Entry and Changes
2020 event Postponement
We have taken the decision to postpone Equinox24 2020 to September 2021.
We have reviewed the most recent government updates, read guidance from official bodies and safety organisations, as well as consulting our venue and those who issue permission/insurance in our industry and we have concluded that it will not be possible to hold Equinox24 this year. Our unique event poses many challenges to organise it in such a way that adheres to the measures needed in order to keep you all safe and in a way that is practical, viable and will deliver the event experience you expect from us.
We are truly devastated by this and could never have imagined having to cancel this event back in March when lockdown began. But we have to prioritise everyone’s health and respect the guidelines that are in place currently. We know many of you were desperately hoping for the event to go ahead and we are so sorry.
That being said, Equinox24 2021 is going to be INCREDIBLE!!
What happens now?
If you have already entered Equinox24 2020 you will have received an email with your options. Team captains will be asked to respond for their teams. If you are entered and cannot find the email in your inbox or junk folder please contact us.
A brief outline of what was sent to entered runners is below.
We really hope that you will keep your entry in place for the 2021 event.
If you are already entered into the 2020 event then we will simply be changing the event dates to 18th/19th September 2021 which means that your current entries can remain just as they are but for the 2021 event.
If you cannot make next year’s dates we have some options for you including a credit note or refund.
If some of the team can no longer make it to the new dates you have the following options:
- Keep the team size the same and find replacements. You can login and change team member details any time until the cut off date which is 31st August 2021 without cost.
- Swap to a smaller team size – if you wish to do this we can refund the fee for the team member/s who wish to cancel minus booking fees (5%) up until 31st August 2020. After this date our usual refund policy applies. The refund will be sent to the person who registered and paid us for the team to the original payment card (team captain).
The Team Captain will need to respond for the whole team (except for any runners who entered and paid for themselves later as an Additional Runner).”
We are eternally grateful for the support from the Equinox24 community – many of you have become friends (even if we only see you once a year!) and we know we can count on you all to stick with us and help us to keep Equinox24 a permanent fixture in the race calendar. We need your support now more than ever and the best way to do this would be to keep your entry in place for 2021 or enter the 2021 event if you haven’t done so already.
We are in no doubt that, assuming events such as ours are allowed to go ahead next September, that Equinox24 will be on. Equinox24 really is our passion and means the world to us and whilst we are saddened that we cannot put it on for you this year, we will be focusing our energy to make 2021 the best race yet.
We look forward to seeing you all in September 2021.
10K races - more info
Free parking is available in the sign posted visitor car park. Register at the registration tent on Friday afternoon/evening or Saturday morning by 11am for the day 10k or between 5:30pm and 7:30pm Saturday for the night 10k – please allow time to get into the site, parked and to registration as it will be very busy on Saturday morning. (full details will be emailed before the event with confirmation of all timings on.) The race is chip timed.
The age limits are 18 years for the night run and 15 years for the day run.
Entrants will receive a medal when they finish.
You are welcome to use all the site facilities. Camping is charged at £5 per person (over 16yrs) if purchased online in advance. All adults camping who are not 24hr runners must wear a camping wristband. You can purchase through our entry page and collect at the spectators desk at event registration.
How do I change my details on the entry system?
Solo runners/team captains – You can log in to your account and change some details. If you need to transfer your place to another runner click here. Deadline 31st August.
Can I transfer my entry to another person?
Solo Runners the full process and payment link can be found on our transfers page here. Transfer fees apply (£10 until July 19th. £25 From July 20th to Aug 31st. No transfers after August 31st). Please be aware that transfers may mean that your name does not appear on the solo finisher tshirt – the deadline for this will be confirmed nearer the time.
Team Captains – please email [email protected] regarding transfer of your captain’s entry.
Final date for completion of all transfers is 31st August.
After 31st August no transfers can be made and no refunds are offered. You can however cancel your place and if we can resell before the event weekend we will give you a £25 rebate of the entry fee.
Can I cancel my entry?
Refunds given are 50% up to 3 calendar months before the event. 25% up to 2 calendar months before. Less than 2 calendar months before no refunds. We don’t offer deferrals. However if your event category is sold out when you cancel and we are able to resell your place then we are currently offering a £25 rebate on your entry fee. Please email us to arrange.
Can I change the category I am entered in?
How do I find out who has entered my team?
If you are a team captain you can do this online by logging into the entry system (log in details are in the confirmation email sent to you from our entry system when you signed up).You can also click the ENTER link on our website and select ‘Update my Entry’ – you will still need your password from your confirmation email. We can resend this if needed. Team members please contact your team captain.
Please note that the ‘Who’s In’ section of the entry system will only show team captains and not the team members.
If we have entered a team ...will our category be changed accordingly?
It is VERY important to check before the entry system closes on 31st August, 6pm that your team is correct and all details are complete (eg tshirt sizes).
Can we make changes to our team at the event?
If it is simply withdrawals, this can be done by filling in a change of details form and handing it in at race HQ. There is no fee for this.
Changes of details at the event (such as team members) there is a £10 per person fee.
To do this at the event you will need to complete the form that comes in your race pack which you will collect from race registration at the event and hand it in to race HQ and pay the fee. We cannot guarantee that these details will be changed on our timing system/race results or that you preferred t-shirt size will be available. We very strongly advise you to make any amendments online before the deadline to avoid additional fees and to ensure your details are accurate on the system on race day. If there are still spaces you may be able to add a team member at the event. We will add details for this nearer the event if places are still available.
Can I enter at the event?
What is the age limit for the 24hr and 10k races?
Will any information be sent before the race?
At the event – Camping
When can I arrive on site?
Entry to the site is planned to be from Midday on the Friday of the event weekend.
Entry to the main camping field (General camping/solo camping/caravans/campervans) will close at 10am Saturday morning. Anyone arriving after this time will be directed to camp in the Mixed Camping area in the field adjacent to the main camping field, opposite the car park. You will still have access on foot to the main camping field and access to all facilities. This is to ensure that the main camping field is ready in time for the running events starting and to speed up entry for those arriving on Saturday morning.
Where and when do I register?
Can I reserve a camping spot?
What facilities are on site?
Can I camp on Sunday night?
Are cars allowed by tents on the camping field?
Are dogs allowed?
Are caravans/campervans allowed?
Please note – the only area to pitch a caravan/campervan is on the grassy field – there is no hard-standing ground. If the ground is very wet you may have difficulty getting off the field. Please look at the weather forecast before the event and make a judgement. We will do our best to inform you of any expected issues in the lead up to the event.
Are generators allowed?
What do I do with my rubbish?
Is there anywhere for Solos to leave food and drink?
Can I have a BBQ/campfire?
This is subject to normal weather conditions. If the grass is very dry no fires/BBQs will be allowed die to risk of grass fires.
This will be strictly enforced so please ensure you read carefully and abide by these rules.
These rules apply to all forms of barbecues, open fires, fire pits, chimeneas or any form of open flame (except gas camping stoves). We will refer to all these as ‘fires’ in these rules.
- ALL people in your campsite must be made aware of these rules – we advise that you print out a copy for your camp.
- All fires must be at least 3m away from any tents/flammable materials.
- All fires must be raised off the ground so that they don’t scorch the grass. Please bear this in mind with barbecues in particular. No open fires directly on the ground – they must be in some form of appropriate vessel.
- There must be at least 2 full buckets of water in the immediate vicinity of each individual fire in case of emergency.
- The fire must not be left unattended at any time. This means there must be at least one competent adult (18 years or over) physically present/awake outside of the tent watching the fire at all times. Being inside the tent or asleep does not count. If this is not possible the fire must be extinguished.
- NO accelerants must be used on the fire in any circumstance either to light it or at any point used as fuel. This includes petrol, lighter fluid, diesel etc
- There must be no accelerants in the campsite area if there is a fire lit.
- Fires must not be lit along the perimeter of the run course as smoke directly on the course is a hindrance for our runners. Fires must be at least 10 m away from the course perimeter. If the smoke from your fire is deemed by us to be disruptive to runners we will ask for it to be extinguished wherever it is situated so we advise you to consider this when siting your camp/tent.
- The organisers or their representatives hold the right to ask for any fire to be either moved or extinguished if they see fit for any reason of safety or in the interest of the runners or other spectators.
At the event – Runners
Do you provide food and drink for runners?
Please take note of the weather conditions and how long you expect your 10k lap to take and ensure you have enough water/nutrition with you to meet your needs.
There will be a range of caterers open throughout the entire race with hot food and drink available to purchase.
Can I volunteer at the event?
How do I get my medal/tshirt?
10K runners, please collect your medal after the event from Race HQ. There are no goody bags/tshirts for 10k runners.