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Entry and Changes

10K races - more info

The 10K races follow the same course as the 24 hour run but are timed and placed separately. Please see the race info page for course details. The day 10K starts with the main 24 hour event at midday and the night 10k has its own start at 8pm but the 24 hour event will be in progress. The night course is unlit and you must have a head torch or torch to be allowed to run. There is no cut off time.

Free parking is available in the sign posted visitor car park. Register at the registration tent on Friday afternoon/evening or Saturday morning by 11am for the day 10k or between 5:30pm and 7:30pm Saturday for the night 10k – please allow time to get into the site, parked and to registration as it will be very busy on Saturday morning. (full details will be emailed before the event with confirmation of all timings on.) The race is chip timed.

The age limits are 18 years for the night run and 15 years for the day run.

Entrants will receive a medal when they finish.

You are welcome to use all the site facilities. Camping is charged at £5 per person (over 16yrs) if purchased online in advance. All adults camping who are not 24hr runners must wear a camping wristband. You can purchase through our entry page and collect at the spectators desk at event registration.

How do I change my details on the entry system?

Team/Pair Runners – contact your team captain who will be able to login to their team account and alter the details of team members and add new team members. Details for login are in the captains confirmation email. Deadline for changes 31st August.

Solo runners/team captains – You can log in to your account and change some details. If you need to transfer your place to another runner click here. Deadline 31st August.

Can I transfer my entry to another person?

Team Runners – your captain can log in and make changes to the team members registered and add new team members up until 31st August. Each team member must have the following details for the captain to enter onto the system: Full Name, Gender, Date of birth, Email, Club, Emergency contact name and number, t shirt Size. (If you wish you can use this copy of a google form to collect the info from your team members which you will then need to enter onto the online entry system form: Copy of Google form.)

Solo Runners the full process and payment link can be found on our transfers page here. Transfer fees apply (£10 until July 19th. £25 From July 20th to Aug 31st. No transfers after August 31st). Please be aware that transfers may mean that your name does not appear on the solo finisher tshirt – the deadline for this will be confirmed nearer the time.

Team Captains – please email [email protected] regarding transfer of your captain’s entry.

Final date for completion of all transfers is 31st August.

After 31st August no transfers can be made and no refunds are offered. You can however cancel your place and if we can resell before the event weekend we will give you a £25 rebate of the entry fee.

Can I cancel my entry?

To cancel your entry before the event email [email protected]. Please see our terms and conditions for information on withdrawals and refunds/fees.

Refunds given are 50% up to 3 calendar months before the event. 25% up to 2 calendar months before. Less than 2 calendar months before no refunds. We don’t offer deferrals. However if your event category is sold out when you cancel and we are able to resell your place then we are currently offering a £25 rebate on your entry fee. Please email us to arrange.

Can I change the category I am entered in?

Please email us if you wish to change category. It may be possible depending on availability of places and the category you originally entered.

How do I find out who has entered my team?

If you are a team captain you can do this online by logging into the entry system (log in details are in the confirmation email sent to you from our entry system when you signed up).You can also click the ENTER link on our website and select ‘Update my Entry’ – you will still need your password from your confirmation email. We can resend this if needed. Team members please contact your team captain.

Please note that the ‘Who’s In’ section of the entry system will only show team captains and not the team members.

If we have entered a team ...will our category be changed accordingly?

If you are entered in a category but do not have enough team members to meet the minimum number required in that category please contact us before 31st August. If you wish to add additional members this can be done via the online entry system before entries close (as long as there is availability and capacity in the team).

It is VERY important to check before the entry system closes on 31st August, 6pm that your team is correct and all details are complete (eg tshirt sizes).

Can we make changes to our team at the event?

Yes however it is best to do this online before 31st August as it is free and to help ensure details for printed numbers and tshirts are correct. After this time the only way to make changes is at the event and there is an admin fee for this for each change made.

If it is simply withdrawals, this can be done by filling in a change of details form and handing it in at race HQ. There is no fee for this.

Changes of details at the event (such as team members) there is a £10 per person fee.

To do this at the event you will need to complete the form that comes in your race pack which you will collect from race registration at the event and hand it in to race HQ and pay the fee.  We cannot guarantee that these details will be changed on our timing system/race results or that you preferred t-shirt size will be available. We very strongly advise you to make any amendments online before the deadline to avoid additional fees and to ensure your details are accurate on the system on race day. If there are still spaces you may be able to add a team member at the event. We will add details for this nearer the event if places are still available.

Can I enter at the event?

If we still have availability you can enter on the day. Entries at the event will have an additional fee of £10 and we cannot guarantee an event t-shirt/goody bag/medal. To enter on the day please bring a printed and completed entry form to race HQ with your payment. Please be aware that we cannot guarantee a place if the event is sold out.

What is the age limit for the 24hr and 10k races?

The age limit for the 24 hour race is 18 years for solo, pair and team runners. For the daytime 10k event it is 15 years. For the night 10k event it is 18 years.

Will any information be sent before the race?

All communication will be by email. Race numbers, timing chips etc will be collected at the event. We will send a race brochure out by email before the event and in there will be maps of the route and site, up to date information about the rules, timings, stalls, catering and facilities. Please look out for this in your inbox in the month prior to the event (and check you junk folder) and ensure your email address is correct on our entry system. We will also email with important updates and information at various times before the event. If you are not receiving our emails please check your junk folder or contact us as you may have entered an incorrect email address when you entered.

At the event – Camping

When can I arrive on site?

PROVISIONAL – Please check the race information sent out by email before the race for the most up to date information.

Entry to the site is planned to be from Midday on the Friday of the event weekend.

Entry to the main camping field (General camping/solo camping/caravans/campervans) will close at 10am Saturday morning. Anyone arriving after this time will be directed to camp in the Mixed Camping area in the field adjacent to the main camping field, opposite the car park. You will still have access on foot to the main camping field and access to all facilities. This is to ensure that the main camping field is ready in time for the running events starting and to speed up entry for those arriving on Saturday morning.

Where and when do I register?

You will be able to register on Friday afternoon/evening and on Saturday morning before 11am. The night 10k can register between 5:30 and 7:30pm on the day also. Please see the race information email for most up to date times.  We will not post any numbers timing chips etc – it will all be collected at registration at the event. Spectator camping wristbands will also be collected during race registration times.

Can I reserve a camping spot?

We operate a first come, first served policy and we do not reserve spots for any campers. If you wish to reserve spaces for the rest of your team we do allow this but ask you to please be reasonable with the area you reserve. We may ask you to reduce the area you reserve if it is deemed to be unreasonable for the number of tents you are expecting. We also ask that you do not park cars along the race route to allow as many people as possible to pitch their tents in this popular area. Cars here should be parked behind the tents. You can book a bell tent to be sure of a good spot. These will be pitched in one area near the race HQ. Full info on the Bell Tent page.

What facilities are on site?

Onsite will be toilets, chemical toilet disposal point, hot showers, hand wash stations, water taps (this is mains water but we recommend you to boil the water from our onsite taps before drinking as a precaution), food and drink stalls, bar, massage, trade stalls (see race information booklet for full details). There are no electric hook ups.

Can I camp on Sunday night?

Yes. Please note there will be limited facilities on Sunday night (no catering, retailers, showers etc). There will be toilet facilities.

Are cars allowed by tents on the camping field?

Yes 1 vehicle per tent is allowed on the camping field unless the field is very wet, in which case we will ask for cars to be left in the car park area. You will be notified by email or at the gate if this is the case. Please note, in the general camping area cars cannot enter or exit the field after 10am on the Saturday until the race finishes at midday on the Sunday. Cars wishing to exit the field before the end of the event, or those arriving after 10am Saturday will be asked to park in the car park and walk onto the field. We ask you to drive with extreme caution on the camping fields at all times and not to drive at all on the field after 10am Saturday.

 

Are dogs allowed?

Dogs are allowed on site but must be kept on a lead at all times and MUST be cleared up after. Dogs are not allowed on the run course. They are not allowed in the Glamping tents.

Are caravans/campervans allowed?

Yes, there will be a designated area for caravans and campervans. There are no electric hook ups. Chemical toilet emptying is situated in a dedicated tank near the showers. Tents will be allowed to camp alongside caravans/campervans in their area should they wish.

Please note – the only area to pitch a caravan/campervan is on the grassy field – there is no hard-standing ground. If the ground is very wet you may have difficulty getting off the field. Please look at the weather forecast before the event and make a judgement. We will do our best to inform you of any expected issues in the lead up to the event.

Are generators allowed?

Generators are not allowed between the hours of 10pm and 9am. (Please note: there will be generators running to power the onsite facilities for the duration of the event so please avoid these areas if you don’t want to hear them).

What do I do with my rubbish?

There will be large skips for campsite rubbish near the entrance to the main field and we ask you to ensure that you rubbish is put in these before you leave or you take it home with you. Please do not leave rubbish of any kind on the field; livestock will be back in the fields after the event. Please bring bin bags. We would very much appreciate your assistance in removing your own litter and waste from the site. Thank you.

Is there anywhere for Solos to leave food and drink?

There will be a table on the run course just after the start line for solo runners to leave supplies if they wish (left at your own risk).

Can I have a BBQ/campfire?

BBQ AND FIRE POLICY – PLEASE READ.

This is subject to normal weather conditions. If the grass is very dry no fires/BBQs will be allowed die to risk of grass fires.

This will be strictly enforced so please ensure you read carefully and abide by these rules.

These rules apply to all forms of barbecues, open fires, fire pits, chimeneas or any form of open flame (except gas camping stoves). We will refer to all these as ‘fires’ in these rules.

  • ALL people in your campsite must be made aware of these rules – we advise that you print out a copy for your camp.
  • All fires must be at least 3m away from any tents/flammable materials.
  • All fires must be raised off the ground so that they don’t scorch the grass. Please bear this in mind with barbecues in particular. No open fires directly on the ground – they must be in some form of appropriate vessel.
  • There must be at least 2 full buckets of water in the immediate vicinity of each individual fire in case of emergency.
  • The fire must not be left unattended at any time. This means there must be at least one competent adult (18 years or over) physically present/awake outside of the tent watching the fire at all times. Being inside the tent or asleep does not count. If this is not possible the fire must be extinguished.
  • NO accelerants must be used on the fire in any circumstance either to light it or at any point used as fuel. This includes petrol, lighter fluid, diesel etc
  • There must be no accelerants in the campsite area if there is a fire lit.
  • Fires must not be lit along the perimeter of the run course as smoke directly on the course is a hindrance for our runners. Fires must be at least 10 m away from the course perimeter. If the smoke from your fire is deemed by us to be disruptive to runners we will ask for it to be extinguished wherever it is situated so we advise you to consider this when siting your camp/tent.
  • The organisers or their representatives hold the right to ask for any fire to be either moved or extinguished if they see fit for any reason of safety or in the interest of the runners or other spectators.

At the event – Runners

Do you provide food and drink for runners?

There is drinking water available at the finish line and at the water point approximately half way around the lap. If you require more water than this on your lap you must carry it. We do not provide food or nutrition for runners and you must ensure that you are able to cater for yourself.

Please take note of the weather conditions and how long you expect your 10k lap to take and ensure you have enough water/nutrition with you to meet your needs.

There will be a range of caterers open throughout the entire race with hot food and drink available to purchase.

Can I volunteer at the event?

Yes! We welcome volunteers and they form a very important part of our event running so smoothly. You can sign up online and choose both the job you wish to do and the time slot. Volunteers get a free meal per slot and a crew tshirt as a thank you! Minimum age is 16 years. Sign up here from August.

 

How do I get my medal/tshirt?

All 24hr event runners get a medal if they have done at least one lap. Please come to Race HQ when you are finished to show your race number for your medal (if you finish early or withdraw please remember to collect your medal – we are open all the way through the race and we cannot post medals after the event). 24 hr runners must collect tshirts after registering. Only one team member needs to collect tshirts for the whole team. They will be given a print out with each members tshirt size on.

10K runners, please collect your medal after the event from Race HQ. There are no goody bags/tshirts for 10k runners.

How do we enter the Kids Fun Run?

Please visit our fun run page for full details and to enter.

Where can I find out more information about the event (rules, camping, facilities, itinerary)?

You can find full information for the event in the Event Brochure. This will be available to download on our website and a link emailed to all team captains and solos prior to the event. It is usually available in August. The previous year’s brochure will be available until the new one is released (see below) which will give you an overview of details but please refer to the most recent brochure when available to be sure you are updated with any changes.

Cant find the answer to your question?

Email [email protected] for more help.

Event App

To download our ‘web app’ visit this page on your phone, click the icon here and follow the instructions to add to your homepage. (not available in app stores)

In the app find a schedule of events, live results, race rules, site maps, info and more. Perfect for runners and supporters to use at the event and beforehand.