How do I change my details on the entry system?
Team/Pair Runners – contact your team captain who will be able to login to their team account and alter the details of team members and add new team members. they had details of this in the confirmation email.
Solo runners/team captains – You can log in to your account and change some details. Please email firstname.lastname@example.org If you need to transfer your place to another runner as this cannot be done by competitors.
Can I transfer my entry to another person?
Team Runners – your captain can log in and make changes to the team members registered and add new team members. Each team member must have the following details for the captain to enter onto the system: Full Name, Gender, Date of birth, Email, Club, Emergency contact name and number, Tshirt Size. (If you wish you can use this copy of a google form to collect the info from your team members which you will then need to enter onto the online entry system form: Copy of Google form.)
Solo Runners and team Captains – please email email@example.com regarding transfer of entry.
Can I cancel my entry?
Can I change the category I am entered in?
How do I find out who has entered my team?
If you are a team captain you can do this online by logging into the entry system. Team members please contact your team captain.
If we have entered a team ...will our category be changed accordingly?
If you are entered in a category but do not have enough team members to meet the minimum number required in that category please contact us before 23rd August. If you are registered as a small team but wish to increase to a large team, please contact us. This will depend on availability and there may be a transfer fee to pay.
It is important to check before the entry system closes on 23rd August that your team is correct.
Can we make changes to our team at the event?
Yes however it is best to do this online before entries close to ensure details for printed numbers and tshirts are correct. After entries close this is the only way to make changes. If it is simply withdrawals, this can be done by filling in a change of details form and handing it in at race HQ. There is no fee for this.
If you want to transfer an entry to another person there will be a fee of £10 per alteration. To do this at the event you will need to complete a change of details form and hand it in to race HQ and pay the fee. We cannot guarantee that these details will be changed on our timing system/race results or that you preferred t-shirt size will be available. We very strongly advise you to make any amendments online before the deadline to avoid additional fees and to ensure your details are accurate on the system on race day. If there are still spaces you may be able to add a team member at the event. We will add details for this nearer the event if places are still available.
Can I enter at the event?
What is the age limit for the 24hr and 10k races?
Will any information be sent before the race?
When can I arrive on site?
PROVISIONAL – Please check the race information sent out by email before the race for the most up to date information.
Entry to the site is planned to be from Midday on Friday 21st September 2018.
Entry to the main camping field (General camping/solo camping/caravans/campervans) will close at 10am Saturday morning. Anyone arriving after this time will be directed to camp in the Mixed Camping area in the field adjacent to the main camping field, opposite the car park. You will still have access on foot to the main camping field and access to all facilities. This is to ensure that the main camping field is ready in time for the running events starting and to speed up entry for those arriving on Saturday morning.
Where and when do I register?
Can I reserve a camping spot?
What facilities are on site?
Can I camp on Sunday night?
Are cars allowed by tents on the camping field?
Yes 1 vehicle per tent is allowed on the camping field unless the field is very wet, in which case we will ask for cars to be left in the car park area. You will be notified by email or at the gate if this is the case. Please note, in the general camping area cars cannot enter or exit the field after the race begins at midday on the Saturday until the race finishes at midday on the Sunday. Cars wishing to exit the field before the end of the event, or those arriving after the race starts will be asked to park in the car park and walk onto the field. We ask you to drive with extreme caution on the camping fields at all times.
Are dogs allowed?
Are caravans/campervans allowed?
Yes, there will be a designated area for caravans and campervans. There are no electric hook up or chemical toilet emptying facilities. Tents will be allowed to camp alongside caravans/campervans in their area should they wish.
Please note – the only area to pitch a caravan/campervan is on the grassy field – there is no hard-standing gorund. If the ground is very wet you may have difficulty getting off the field. Please look at the weather forecast before the event and make a judgement. We will do our best to inform you of any expected issues in the lead up to the event.
Are generators allowed?
What do I do with my rubbish?
Is there anywhere for Solos to leave food and drink?
Can I have a BBQ/campfire?
NEW BBQ AND FIRE POLICY – PLEASE READ.
This will be strictly enforced so please ensure you read carefully and abide by these rules.
These rules apply to all forms of barbecues, open fires, fire pits, chimeneas or any form of open flame (except gas camping stoves). We will refer to all these as ‘fires’ in these rules.
- ALL people in your campsite must be made aware of these rules – we advise that you print out a copy for your camp.
- All fires must be at least 3m away from any tents/flammable materials.
- All fires must be raised off the ground so that they don’t scorch the grass. Please bear this in mind with barbecues in particular. No open fires directly on the ground – they must be in some form of appropriate vessel.
- There must be at least 2 full buckets of water in the immediate vicinity of each individual fire in case of emergency.
- The fire must not be left unattended at any time. This means there must be at least one competent adult (18 years or over) physically present/awake outside of the tent watching the fire at all times. Being inside the tent or asleep does not count. If this is not possible the fire must be extinguished.
- NO accelerants must be used on the fire in any circumstance either to light it or at any point used as fuel. This includes petrol, lighter fluid, diesel etc
- There must be no accelerants in the campsite area if there is a fire lit.
- Fires must not be lit along the perimeter of the run course as smoke directly on the course is a hindrance for our runners. Fires must be at least 10 m away from the course perimeter. If the smoke from your fire is deemed by us to be disruptive to runners we will ask for it to be extinguished wherever it is situated so we advise you to consider this when siting your camp/tent.
- The organisers or their representatives hold the right to ask for any fire to be either moved or extinguished if they see fit for any reason of safety or in the interest of the runners or other spectators.